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Administrative Assistant

Job Code:  2734
Location: SAN JOSE, CA US
Travel Involved: None
Job Type: Full Time
Job Level:  Experienced 5+ yrs exp (Non-Manager)
Education: Some College Coursework Completed 
Skills:  
Category: Administrative and Support Services
Position Summary:

 Maxim Integrated Products is a fast paced, growing company in the semiconductor market. We are seeking a motivated, experienced administrative assistant to provide support to one of Maxim’s Executive Directors and his organization. Position is available at Maxim HQ, San Jose.

Job Responsibilities and Duties:
- Maintain Executive Directors calendar in Outlook Calendar, set up meetings, and answer phones.
- Arrange international and domestic travel for the department; process requests for travel visas as necessary.
- Complete international and domestic expense reports.
- Coordinate quarterly goals and salary reviews.
- Organize customer visits.
- Organizing communication meetings and facilitating off-site meetings.
- Manage recruiting efforts including interview schedules.
- Process hiring requests and work visas as necessary.
- Process purchasing requests and invoices.
- Set up new employees in online systems and in the office.
- Track vacation, holiday, and PTO.
- Set up video conference meetings.
- Communicate with international and domestic off-site locations.
- Interface with many departments such as legal, finance, accounting, personnel, payroll and facilities.
- Other projects as assigned. 

Requirements:

- High level of experience in Outlook Calendaring.
- High level of experience in international travel arranging & travel visa arranging.
- Experience with work visas.
- Proficient in Excel, Word, Power Point.  SharePoint experience a plus.
- Proficient computer skills and willing to learn new software programs.
- Excellent communication skills; good writing skills.
- Organization and time management skills; ability to prioritize multiple requests and projects.
- Self-motivated, dependable, self-starter.
- Positive and flexible attitude.
- “Can Do Spirit.”  Ability to work as a team player and to help out where needed.
- 5+ years administrative assistant experience.

Maxim is an EEO/AA Employee

If you do not see a position in your area of expertise, please provide us with your resume and contact information for future consideration. Please understand you are not applying for a specific job opening at this time; however, you may be considered for a future opening. We will keep your record on file for 1 year at which time you may revisit our website and update your resume profile. We encourage you to check our web site for future openings and respond to any postings for which you may be qualified.

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